Charter Bus Rentals Utica, New York

You can expect the cost of your Utica bus rental to fall between $1,600–$3,800 per day or $197–$519 per hour. Minibuses and shuttle buses generally cost $1,200–$2,500 per day, while full-size 56-passenger coaches range from $2,400–$5,800 per day. For a quick estimate, use our online charter bus pricing tool or call our reservation team anytime—they’re available 24/7!

Example #1: A high school in Utica is sending their varsity basketball team to the NYSPHSAA state tournament in Glens Falls. They need a 56-passenger charter bus to accommodate 18 players, coaches, and equipment for a three-day trip. The school received a quote for $6,300 and plans to tip the driver 10%. Final cost including gratuity: $6,930

Example #2: A local college is organizing a campus tour for prospective students from New York City. They book a 25-passenger minibus for a round-trip journey spanning two days. The total mileage is approximately 500 miles. The college receives a quote for $3,800 and tips the driver 15%. Final cost including gratuity: $4,370

Example #3: A corporate client in downtown Utica needs a daily employee shuttle from a remote parking lot near North Utica to their office on Genesee Street. They contract a 20-passenger minibus for weekday service over one month (22 days). The quoted rate is $950 per day. Total cost: $20,900

Example #4: A wedding party requires guest transportation between hotels in New Hartford and a venue in Clinton. They rent an 18-passenger minibus for six hours at an hourly rate of $250. Total cost before gratuity: $1,500. With a 15% tip, final cost: $1,725

Charter bus pricing in Utica depends on several variables: trip duration (hours or days), total mileage, number of passengers, vehicle size (minibus vs. full-size coach), and time of year. Peak demand during local events—like Boilermaker Road Race weekend, college move-in days at Utica University or MVCC, and hockey games at Adirondack Bank Center—can increase rates. Additional costs may include tolls on the NYS Thruway (I-90), driver lodging for overnight trips, and parking fees at venues such as the Stanley Theatre or Saranac Brewery.

Yes! We can provide ADA-accessible and wheelchair-friendly charter buses in Utica upon request. Just let your reservation representative know what features you’ll need, and we’ll ensure your bus includes amenities like wheelchair lifts, widened aisles, and accessible restrooms at no additional charge.

We serve school field trips, sports teams traveling to NYSPHSAA tournaments, corporate outings to Turning Stone Resort Casino, wedding shuttles to venues in Clinton and Cazenovia, airport transfers to Syracuse Hancock International Airport, and more. Recent bookings include employee shuttles for ConMed and Cree Wolfspeed, college campus tours, and band trips to the St. Patrick’s Day Parade down Genesee Street.

Our fleet includes minibuses seating 18–25 passengers, mid-size shuttle buses, and full-size charter buses with up to 56 seats. Popular models include the Grech EG40, Ford E450/E550, and MCI J4500. We can accommodate groups of any size with vehicles that are comfortable, modern, and equipped with the latest amenities.

Standard amenities on our Utica charter buses include reclining seats, air conditioning, onboard restrooms, WiFi, power outlets, USB ports, TV monitors with DVD players, PA systems, and luggage storage. Minibuses offer forward-facing seats, rear cargo space, Bluetooth audio, and optional WiFi. Additional amenities like leatherette upholstery, wood-look flooring, and tinted windows are available on select models.

We recommend booking your charter bus at least four to six months in advance to secure the best availability and pricing. If you’re traveling during peak times—such as the Boilermaker Road Race weekend, college move-in days at Utica University or MVCC, or around major holidays—you should reserve your bus even earlier, ideally as soon as you have your trip details finalized. Last-minute bookings are possible but may be subject to limited availability and higher rates.

You can get a quote by calling our reservation team anytime at 680-245-4750 or by using our online quote tool. Provide your trip details—including pickup location, destination, travel dates, and number of passengers—and we’ll give you an instant price estimate. Our agents are available 24/7 to answer questions and help you find the right bus at the right price.

Your quote includes the base rental fee for the bus and driver, plus fuel and mileage charges. Additional expenses—such as tolls on the NYS Thruway, driver accommodations for overnight trips, cleaning fees, and parking passes—are not included. You will be responsible for these extra costs. For example, parking passes at the Adirondack Bank Center cost $10–$15 per vehicle, while event parking at venues like the Stanley Theatre or Saranac Brewery ranges from $5–$20. Please contact our team for specific pricing based on your itinerary.

To book a bus, call us at 680-245-4750 or use our online quote tool to get an instant estimate. Once you receive your quote, you can reserve your bus by signing the contract and paying the required deposit. The remaining balance is due before the date of your trip. Our agents are available 24/7 to assist with reservations and answer any questions.

We provide charter bus service to all areas in and around Utica, including New Hartford, Whitesboro, Yorkville, Marcy, Rome, Herkimer, Ilion, and Oneonta. We also handle long-distance trips to Syracuse, Albany, Buffalo, New York City, Boston, Philadelphia, and more. No matter where you need to go, we’ll get you there comfortably and affordably.